Privacy Policy

Whitley Hall Hotel believes that privacy is important to the success and use of the Internet. Whitley Hall Hotel respects the privacy of users of this site. From time to time, we may change this Privacy Statement. For example, as we update and improve our service, new features may require modifications to the Privacy Statement. Accordingly, please check back periodically.

As part of our contacting process, we collect “Personally identifiable information” such as your name, address and e-mail address. Any of these details are kept in the strictest confidence and we do NOT share these details with anyone else.

We will use your details to keep in touch with you. If you wish to be removed from our mailing list, please let us know.

Whitley Hall Hotel Privacy Policy and your privacy and the confidentiality of your personal details are important to us. The information below is intended to give you a clear idea of the way in which we collect, handle and use your personal information.

Information we collect about you

We collect information about you when you make a booking using our website or contact us by telephone to make a booking or to initiate an enquiry about a booking. We also collect information when you register your details with us in order to receive communications about special offers and promotions from us; when you enter a competition on our website, via mobile or by post; when you leave feedback regarding your stay at one of our hotels; or when you complete a survey. Any information you may provide to us using an enquiry form on the Whitley Hall Hotel website is used only for the purpose of fulfilling that enquiry.

How your information is used

Making a reservation: In order to make and guarantee a hotel reservation you will need to provide us with specific personal details. Your details will be used for the purpose of handling that reservation and will be provided to the hotel in which you are staying. The information we collect will include your name, email address, postal address, telephone number and credit/debit card details. Sensitive financial details such as credit/debit card details are not passed on to the hotel.

When making a reservation on the website you will be transferred to a secure (SSL) server in order to provide credit or debit card information. When you are transferred to this secure server you will see a padlock icon in the bottom corner of your browser window and the URL of the page you are viewing will begin with & https. Any information you provide while you are within this secure environment is encrypted and cannot be read by a third party.

When making a reservation by telephone, your details will be entered into a booking system which is also hosted in a secure environment. Please note that, from time to time, calls to our Reservations Centre may be recorded in order to improve the service offered to our customers and for training purposes only.
When you make a reservation we will use your email address for the purpose of fulfilling that reservation. This will include sending you an email to confirm your reservation and may include additional communication should we need to contact you regarding specific requirements or a cancellation.

Electronic mail: from time to time we may send you promotional communications by electronic mail that we think will be of interest to you, using the contact details you have provided to us. Occasionally, we will also communicate with people that have registered on third party websites and have specifically requested to receive further information about Whitley Hall Hotel. These communications may include contact by email and/or SMS (text). These communications will only be sent by Whitley Hall Hotel and will relate to promotions, hotels and services that Whitley Hall Hotel offers to its customers. Should you wish to opt-out from receiving these communications from Whitley Hall Hotel, you can do so at any time. An unsubscribe link is provided at the bottom of every email communicatiion. To unsubscribe from receiving communications by SMS, you can text & ‘STOP’ to the short code/number provided within the message. Alternatively, you can unsubscribe by sending an email to: [email protected] or by writing to Whitley Hall Hotel, Elliot Lane, Grenoside, Sheffield, South Yorkshire, S35 8NR, United Kingdom. Opt-out requests will be dealt with as promptly as possible.

Feedback: in order to monitor, maintain and improve the quality of our hotels and our services, we may contact you following your stay at Whitley Hall Hotel in order to request feedback relating to your stay. In order to do this we may share information with a designated third party, working on our behalf, so that feedback can be gathered and collated. Any information shared in this way will be used only for the purpose of obtaining feedback relating to that specific hotel stay. Any feedback you provide will appear as anonymous if it is published on our website.

Third parties: We do not share, sell, exchange or trade your personal information to or with third parties for marketing purposes.

Accessing your information

You have the right to request a copy of the information that we hold about you. If you wish to obtain a copy of some or all of your personal information, please write to us at the following address: Whitley Hall Hotel, Elliot Lane, Grenoside, Sheffield, South Yorkshire, S35 8NR, United Kingdom. A small charge may be made for providing this service.

Security of sensitive your financial information

Sensitive financial information provided to us when making a booking via the website or by telephone is passed securely and only to a designated, Level 1, PCI compliant Payment Service Provider (PSP) for the purpose of making/fulfilling your booking. Sensitive financial information is never shared by Whitley Hall Hotel.

Cookies

We do not collect personal information from your computer without your knowledge or consent. We may use cookies to collect general, anonymous tracking information about the way in which visitors to our website interact with it or to assess the overall success of a promotional email communication.

Information collected using tracking cookies is aggregated and used for statistical purposes and is not linked to your personal details. You can change the settings in your browser to prevent cookies from being stored on your computer/device if you wish to do so. However, in some instances this could prevent certain features of the website from functioning correctly.

Anonymity

Your personal anonymity is maintained when browsing the Whitley Hall Hotel website. If we have provided you with a specific password, we may be able to identify you by the information you may have provided in exchange for your password. However, we do not link your password to your activity on our website and do not gather information about you without your permission.

Data access, corrections & deletion

You’re entitled to ask for a copy of the data we hold about you, to request adjustments to it if it’s not accurate or to ask us to delete it. To do this, please email [email protected] or write to us at the address at the top of this Notice.

Data capture, handling, storage & security

Any data collected via our website is encrypted from the users browser to our server(s) through a Secured Socket Layer (SSL) or otherwise known as HTTPS:// protocol.

All personal identifiable data is stored on company servers, password protected and secure. We do not provide 3rd party access or allow users to dial in remotely. Our premises are secured by industry approved alarms and CCTV surveillance is in operation across all our sites.

CCTV footage is retained for a reasonable amount of time in accordance with security best practices and all video/audio is stored securely for review by us or relevant 3rd parties such as local law enforcement, legal entities or for insurance purposes.

Third party websites

This privacy policy applies only to the Whitley Hall Hotel website and booking engine. Any third party website that you access via a hyperlink from the Whitley Hall Hotel website is not the responsibility of Whitley Hall Hotel, and any information collected while you may be visiting that website will be in accordance with the privacy policy of that third party. We advise that you read the privacy policy of any such third party website.

Changes to our Privacy Notice

We keep our Privacy Notice under review and will update it as necessary on this web page.

Contact

If you have any questions about this Notice, please contact Jak Fordyce, Deputy General Manager on [email protected] or write to Whitley Hall Hotel, Elliot Lane, Grenoside, Sheffield, South Yorkshire, S35 8NR, United Kingdom.

If you are concerned about how we are processing personal data, you can complain to the Information Commissioner’s Office.

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